| Safeguards:
... Examples of appropriate safeguards include requiring that
doors to medical records departments (or to file cabinets
housing such records) remain locked and limiting which personnel
are authorized to have the key or passcode.
Here are a number
of ways to make your office HIPAA compliant:
Folders:
End
Tab or Top
Tab
Improve
your chart privacy and increase the efficiency of your filing
system. Choose from a wide range of filing products to suit
your chart specifications. Numbering, punching, prelabeling
and custom printing are common requests from health care providers
to enhance the effectiveness of their charts.
Relabeling
existing charts
We offer
a variety of software
products that enable you to relabel your existing charts
with color coded label strips printed in-house using your
PC and ink-jet printer.
Rotary
Files
- Times-2 Rotary Files can help
you meet HIPAA compliance, providing the necessary security
for patient record privacy.
- Times-2Rotary Files double
your security. Not
only does the entire unit lock, but the Times-2 also comes
with individually locking security drawers, an additional
safeguard.
Lockable
shelving
The HIPAA
privacy rules require health care entities to take steps to
protect PHI from breaches of privacy. Lockable shelving and
rolling files prevent unauthorized access to patient charts
both in the filing area and at user’s workstations.
Tracking
patient chart usage
Bar
code tracking keeps a complete history of where a chart
has been and who has had access to the information.
Document
Imaging
Converting
paper documents into digital images that can be managed and
transmitted electronically improves productivity. Documents
are instantly available to all authorized users at the same
time. Access is controlled through p assword protection and
a usage history is created whenever a document is viewed.
What should
you do next? Ask us to help.
We can
help you get started as you prepare to address the new HIPAA
regulations. Contact us for additional information and recommendation
on how to best position your practice for compliance with
the Privacy and Security rules as they pertain to your paper
and electronic patient records.
HIPAA requires that
only those who are meant to see medical information do so.
One area of concern is the transportation of medical information.
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